PAYROLL | HR SPECIALIST

Purpose and Description

Job Description – Payroll/HR Specialist , Finance Dept – Corporate Services

The Payroll/HR Specialist plays a pivotal role in the Corporate Services Division of Gibson Landscape, ensuring accurate and timely payroll processing, compliance with labor laws, and contributing to overall employee satisfaction. This position requires attention to detail, strong organizational skills, and an understanding of HR functions. This exceptional individual or “A player” takes ownership of the results while asserting continual discipline for timely and accurate information.

Responsibilities/Activities

Payroll Processing:

• Accurately process weekly payroll for multiple locations, including collection and review of timesheets for accuracy, communicating with supervisors to resolve any discrepancies, and inputting all timesheet data, garnishments, time-off accruals, commissions, and reimbursements.
• Verify and audit payroll entries for accuracy, including new hires, terminations, leaves of absence, rate changes, etc.
• Input standard hours, tax data, direct deposit information, insurance eligibility, and accrual codes, and submit payroll information.
• Audit and reconciliation of the payroll register against timesheet records after processing to ensure accuracy and completeness for both APS & Vista. Compliance and Reporting:

• Stay up to date with labor laws and regulations.
• Generate and submit tax reports, such as W-2s and 1099s.
• Prepare and maintain accurate records for audits.
• Manage ACA reporting.
• Coordinate with Safety Director on insurance claims reporting and processing.
• Assist with benefit and Worker’s Compensation audits.Employee Data Management:
  • Manage employee records, ensuring accuracy and confidentiality.
  • Process and document changes to employee information.
  • Assist with tracking driver qualifications data such as DOT’s and training courses.
  • Collaborate with Safety Director on safety protocols and guidelines.Benefits Administration:
    • Assist employees with benefit inquiries, enrollments, and qualifying events.
    • Support open enrollment processes and enrollments for new employees.
    • Process monthly insurance invoices & provide breakdown to accounting.HR Support:
      • Collaborate with hiring managers on recruitment, onboarding, and offboarding.
      • Lead onboarding activities and facilitate new hire orientations, including policy and benefits education.
      • Conduct MVR checks, drug tests, background screenings, and prepare offer documentation.
      • Assist in the development and implementation of HR policies and procedures.
      • Address employee inquiries and provide HR-related support.Key Performance Metrics & Duties

1. Payroll Accuracy: Ensure 100% accuracy in payroll processing.
2. Timeliness: Meet payroll deadlines consistently.
3. Compliance: Maintain compliance with labor laws and regulations.
4. Data Integrity: Maintain accurate employee records.
5. Customer Service: Provide timely and helpful support to employees.

Skills, Qualifications & Educational Requirements

• Bachelor’s degree in HR, Accounting, or a related field preferred, but not required.
• Previous experience in payroll processing and HR functions.
• Proficiency in MS Office Suite, especially Excel.
• Knowledge of payroll software (e.g., APS, ADP, Paychex).
• Knowledge of accounting software (e.g., Viewpoint Vista)
• Familiarity with labor laws and tax regulations.
• Strong attention to detail and organizational skills with excellent communication and interpersonal abilities.

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